Cornerstone Technologies

Fast paced established live event production company is seeking a highly motivated Executive Assistant that will provide high-level administrative support to the Executive Director and other senior staff. In addition will train for Account Executive role.  May act as a production assistant as needed. 

Duties/Responsibilities:

• Performs clerical and administrative tasks including drafting letters, emails, invoices, reports, and other documents for senior staff.
• Schedules and attends meetings on behalf of executive, taking notes and recording minutes.
• Receives incoming communication on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
• Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping.
• Assist in preparing event recap post event.
• Maintain event database, tracking all events currently running and upcoming events.
• Be prepared to work and/or receive calls on weekends when events are running.
• Performs additional duties as assigned by executive(s).
• Prepare for meetings by ordering and picking up meals as needed.
• Performs other related duties as assigned.
• Travel may be required

Required Skills/Abilities:

• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to function well in a high-paced and at times stressful environment.
• Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
• Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.

Education and Experience:

• High school diploma required, Associates or Bachelor's degree in Business, Marketing, PR or related field preferred.
• At least four years of related experience required.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Prolonged periods of walking when on show site
• Must be able to lift up to 15 pounds at times. 
• This is 100% on site position.  Remote work is not available.  Schedule is Monday through Friday 8-5 with some weekends and holidays

The bottom line:

All positions require a significant level of industry experience, focused professionalism, a strong work ethic and deep commitment to customer service.

If you are not turned on by irrational clients, impossible deadlines, grumpy (sometimes) co-workers, and grueling hours, then you probably shouldn't apply. We work hard and play hard (but you have to do the hard work first. . .).